Visitors’ Rules & Regulations
In these Rules and Regulations the following definitions shall apply:-
“Exhibition” shall mean the exhibition stated on the Visitor Registration Form.
“Exhibition Centre” shall mean the centre named in the Visitor Registration Form or such other venue as may be selected by the Organisers.
“Organisers” shall mean the person or persons named as the organiser(s) of the Exhibition on the Visitor Registration Form.
“Visitors” shall mean the person(s) attending the Exhibition.
- Rules and Regulations
In registering for or accepting the offer of admittance to the Exhibition, visitors agree that they shall observe and comply with these rules and regulations and with the rules and regulations of the Exhibition Centre, copies of which are obtainable from the Organisers on request.
- Conduct in the Exhibition Centre
Visitors shall not do, or permit anything to be done, anything which shall cause a disturbance, nuisance, annoyance, inconvenience, damage or danger to any person or thing or which in the opinion of the Organisers does not conform with the general standards of the Exhibition or amounts to a breach of these rules and regulations or applicable laws and regulations generally applying. Visitors may not bring any camera, video recorder or recording equipment of any kind into the Exhibition without the prior written consent of the Organisers. The Organisers reserve the right to search the belongings of any visitor at any time.
It is expressly prohibited for visitors to record images in any form while attending the Exhibition without the prior written consent of the Organisers. Such prohibition includes, but is not limited to, the taking of photographs, video or digital recording of any type and drawing or sketching of images. Visitors agree to surrender to the Organisers on demand any material in whatever media on which images may be recorded in violation of this rule, including but not limited to film, video tapes, sketchbooks, camera phones and digital storage devices.
Should a Visitor in breach of the above rule record any image, the copyright and other intellectual property or other rights (including for the avoidance of doubt, rights in sound recording and broadcasts) whether arising now or in the future (“IPR”) shall vest in the Organisers unconditionally and immediately on the creation or recording of the images. The Visitor undertakes to execute all deeds and documents and to do all things as the Organisers may require to vest the IPR in the Organisers including, without limitation, delivery of the images or copies of them in any media. The Organisers reserve the right in its sole discretion to refuse admittance to any visitor or to require any visitor to leave if in their opinion his or her behaviour is in breach of these rules and regulations or of any rules and regulations of the Exhibition Centre, or contravenes applicable laws and regulations generally applying. The opinion of the Organisers is final in this regard.
The Organisers shall not be liable to any Visitor for any loss of or damage to any of his or her property occurring (from whatever cause) in or about the Exhibition Centre nor for the death of or any injury sustained by any Visitor whilst on or leaving the Exhibition Centre (other than for death or injury resulting from the Organisers negligence to the extent this cannot be excluded or restricted at law (and then only to such extent)).
The Visitor agrees that the Organisers shall not incur any liability to him or her for any products displayed or sold by any exhibitor at the Exhibition.
Each Visitor agrees to indemnify and hold the Organisers harmless, on demand, against all claims, liabilities, losses, suits, proceedings, damages, judgments, expenses, costs (including legal fees) and charges of any kind howsoever incurred by or on behalf of or made against the Organisers, its employees, agents and contractors arising out of any infringement or other claim relating to or arising out of the unauthorised taking of any Images by that Visitor.
The Visitor agrees that the Organisers shall not incur any liability to him or her for any error or omission in any information relating to any exhibitor or its products in the Exhibition’s official directory or in any other promotional or other printed materials or information provided by the Organisers or that exhibitor.
Visitor acknowledges and agrees that the Organiser, its employees and contractors may take photographs/videos which could include images of the Visitor while attending the Exhibition (the “Images”). Visitor hereby consents to and grants to the Organiser and its affiliates, the unrestricted, irrevocable, perpetual, worldwide, royalty-free and transferable right and license to use (and grant others the right to use) the Images worldwide without any compensation. Visitor acknowledges that the Organiser is the sole and exclusive owner of all rights in the Images and hereby waives (a) any and all rights in and to such Images, and (b) any and all claims the Visitor may have relating to or arising from the Images or their use.
No waiver by the Organisers of any of the provisions of these rules and regulations or of any of its rights hereunder shall have effect unless given in writing and signed by any Director of the Organisers.
We respect your privacy and we will use reasonable endeavours:
- to implement computer, physical and procedural safeguards to reasonably protect the security and confidentiality of the personal data we collect;
- to limit the personal data collected to the minimum required to provide better service;
- to permit only properly trained, authorized employees to access personal data;
- not to disclose your personal data to external parties unless you have agreed, we are required by law or any lawful request of any enforcement agencies or we have previously informed you.
(a) Information collection
In order to provide better service to you and to fulfil the purposes set out in the next paragraph, we may collect certain information when you register with us or communicate with us. In the process, we may also collect personal information of individual contact persons of companies or their employees. Where notified, some of the requested information is mandatory and some you may provide voluntarily. If specific mandatory information is requested but not supplied, we may be unable to provide the requested service. We only retain personal data for so long as it is necessary for fulfilling the purposes set out in the next paragraph.
(b) Use of information
The purposes for which information may be used by us include:
- processing applications for exhibiting at or visiting our trade fairs
- facilitating and enhancing our operations by incorporating the personal data into our database and conducting analysis, research and auditing based on the personal data
- promoting and notifying you of our trade fairs in Singapore and around the world, and events or trade fairs organised by our affiliates and joint venture partners
- distributing publications and research materials of our company
- marketing our services or products
- if necessary, facilitating legal proceedings, including collecting overdue amounts
By providing the requested information, you consent for us to use your personal data for the above described purposes.
We intend to use your personal data, including your name, email address and physical address, to conduct direct marketing in relation to the promotion of and invitation to our trade fairs in Singapore and around the world, and events or trade fairs organised by our affiliates and joint venture partners, as well as the promotion of our services via fax, email, direct mail, telephone and other means of communication, or send e-newsletters to you. We will not so use your personal data unless we have received your consent to the said intended use. You may choose not to receive promotional materials by simply telling us through the below contact details, and we will cease to do so, without charge.
(c) Disclosure / Transfer of Data
We will keep the personal data we hold confidential but may provide or transfer the personal data to:
- our agents, advisers, auditors, contractors, and service providers in connection with our operations or services for facilitating and enhancing our operations and conducting analysis, research and auditing based on the personal data
- our overseas offices, affiliates, and joint venture partners, which are also exhibition organisers, for the purposes of conducting direct marketing in relation to the promotion of and invitation to our trade fairs in Singapore and around the world
- persons to whom we are required to make disclosure under applicable laws in or outside Singapore
Disclosure of personal data to third parties for direct marketing
We intend to provide the personal data we collect, including your name, email address and physical address, to our overseas offices, affiliates, and joint venture partners, which are also exhibition organisers, for their use in direct marketing in relation to the promotion of and invitation to their trade fairs and events. We will not so provide your personal data for the said purposes unless we have received your written consent to the aforesaid intended provision.
In general, your personal data is kept confidential and is only accessible by authorised personnel. Personal data stored electronically are password-protected. Encryption technology is used on our secured web areas. We recommend that you do not divulge your User Login Name and Password to anyone. Our personnel will never ask you for your User Login Name and Password in an unsolicited phone call or in an unsolicited e-mail. Remember to sign out of your Account and close your browser window when you have finished your session with the Website. You are responsible for all activities that occur under your User Account and Password.
(h) Transfer of Data Overseas
We will generally hold your data on servers in Singapore. However, we may transfer it to our overseas offices elsewhere in the world or to any of the people listed at paragraph 3 above, who may be located elsewhere.
(i) Your consent and rights
Under the Singapore Personal Data Protection Act, individuals have the right:
- to check whether we hold personal data about you and to access such data
- to require us to correct inaccurate data
- to ascertain our policies and practices in relation to personal data and the kind of personal data held by us.
Please send requests to access or correct data, to cease communications, and questions or complaints to:
Data Privacy Officer, Business Intelligence Department
10 Kallang Avenue, #09-16 Aperia Tower 2, Singapore 339510
Tel: +65 6233 6688 Fax: +65 6233 6633
E-mail: [email protected]
We may charge a reasonable fee for processing a data access request.
For security purpose and in order to prevent and detect crime, Visitors may be subject to a random bag search and CCTV camera recording in the Exhibition Centre.
- Governing Law & Jurisdiction
These rules and regulations shall be governed by and construed in all respects in accordance with Singapore law and all visitors submit to the non-exclusive jurisdiction of the courts of Singapore. The rights of the Organisers are cumulative and not exclusive of rights and remedies provided by law, and may be waived only in writing and specifically. Delay in exercising or non-exercise of any such right is not a waiver of that right.
In case of discrepancy between the English and other language versions, the English version is authoritative.